Prompt gallery and saved prompts

If you type the same request to the assistant every week, like "Write a summary of this week's progress" or "List the unassigned tasks", you don't have to anymore. The prompt library lets you write these once and then insert them into a conversation with one click.

The library has two parts: My prompts, which you create yourself, and the Prompt gallery, a ready-made collection of popular prompts.

Save a personal prompt

1. In the chat window, open the Prompt library.
2. Go to the My prompts tab and click New prompt.
3. Write a short title so you can find it quickly later.
4. Enter the prompt text: the same thing you'd usually write to the assistant.
5. If you like, add a category. This field is optional, but it helps a lot in long lists.
6. Save.

You can Edit or delete any saved prompt later. If you haven't saved anything yet, you'll see the message "You haven't saved any prompts yet".

Use the ready-made gallery

The Prompt gallery tab is a list of ready-made, categorized prompts. For each one you can do two things:

• Insert into chat: the prompt text goes straight into the message box so you can edit it before sending.
• Add to my prompts: a copy is saved to your personal library so you can change it later.

You can also use the prompt search box to look for a phrase in both sections.

Tip: A good prompt is like a good system prompt: state the role, the input, and the output format. For example, instead of "Tell me the status", write "Summarize the status of this project's open tasks as a list, grouped by assignee, with due dates".

Prompts versus agents

A prompt is just ready-made text that you send yourself each time. An agent, on the other hand, has a personality, skills, and memory, and can also run automatically. If you repeat a request often but want different output each time, a prompt is enough. If you want it to always behave the same way or run automatically, build an agent for it.

Write better prompts

A good prompt makes three things clear: the role, the input, and the output format. The more precise these are, the less you have to explain again after each answer.

• Role: "As a project manager…" or "As a content editor…".
• Input: say where the data should come from, for example "based on this project's open tasks".
• Format: a list, a table, a short paragraph, or a three-point summary.
• Limits: things it shouldn't do, such as "Don't create anything, just report".
• Example: if you want a specific output, include a short sample in the prompt.

To build your own agent, see Build a custom agent, and to get to know the assistant itself, see AI assistant.